Leveraging Microsoft 365: The Attorney’s Secret Weapon for Email Success

by | Nov 9, 2023

Microsoft 365 Business Premium provides a suite of tools for law firms to create efficient systems. If your law firm has yet to embrace the premium version, you might miss out on significant advantages that can save you time, money, and frustration.

Why is the Business Premium version so superior? You have access to all the foundational Microsoft tools, such as:

  • Word
  • Excel
  • PowerPoint
  • Outlook
  • Teams
  • OneDrive
  • SharePoint
  • Exchange

In addition to these foundational tools, you’ll also stay up to date with the latest versions of Word, Excel, PowerPoint, and more. Connecting with customers and coworkers has never been easier with Outlook, Exchange, and Microsoft Teams. With 1 TB of OneDrive cloud storage per user, you can manage your files from anywhere, anytime.

And Microsoft 365 Business Premium doesn’t just offer you sophisticated productivity tools but also equips you with advanced cybersecurity measures.

Defend your business against complex cyber threats with advanced phishing prevention. Control access to sensitive information using encryption, helping prevent your data from being accidentally shared. Microsoft 365 Business Premium works on MacOS devices, ensuring they remain up to date.

The comprehensive suite of applications provides versatility, allowing attorneys to collaborate seamlessly, create compelling documents, and manage their work efficiently. 

The ability to install 365 on up to 5 computers/ tablets/ phones per user ensures that your team can access their work from anywhere, promoting flexibility and remote work capabilities.

At a monthly cost of $28 per user, it is the ultimate choice for a legal productivity platform. If your law firm has yet to embrace Microsoft 365, you might miss out on significant advantages that can save you time, money, and frustration.

Today I’ll dive deeper into why Microsoft 365 Business Premium’s Outlook tool stands unrivaled as the premier choice for law firms’ email needs.

The unique blend of robust features, seamless integration, and state-of-the-art security provides an unparalleled platform for conducting professional communications.

As attorneys, you need a tool that provides the basics and aligns with your specialized needs.

Here are five reasons that make it the ultimate solution for law firms to manage and streamline their email communication:

1. Business-Class Email Hosting:

An essential feature of Office 365 Business Premium is its business-class email hosting with a generous 50 GB mailbox for each user. This ensures that your law firm can handle large amounts of data and attachments without storage issues.

2. Say Goodbye to Expensive In-House Exchange Servers:

If your firm hosts your email exchange at a physical location, it’s time to rethink your strategy. Maintaining an in-house server can be costly, with expenses adding up for physical server maintenance, backups, and ongoing upkeep. By transitioning to Microsoft 365, you can significantly reduce these expenses, especially if you have few users. For example, if you have ten users, Office 365 Business Premium costs only $3360 per year, a fraction of the expenses incurred with an in-house server. Additionally, 365’s cloud-based solution offers greater uptime and security, eliminating the need to worry about server crashes or data loss.

3. Seamless Migration from Other Email Services:

If your firm is currently using G-Suite, IMAP, POP accounts, or free email services, you can easily switch to Office 365 with minimal disruption. Office 365 offers a smooth migration process, ensuring you retain all your existing data and settings, making the transition hassle-free. The benefits of Office 365’s professional-grade email services, including high reliability, ample storage, and easy accessibility, make it a superior choice over other email providers.

4. Professionalism and Credibility:

Using a free email service or generic email domains can undermine your law firm’s professionalism and credibility. Clients and industry colleagues are likelier to trust an attorney who communicates through a business domain email, reinforcing your dedication to your profession. Microsoft 365 Business Premium allows you to set up personalized email addresses that align with your law firm’s brand, projecting a more trustworthy and competent image to your clients. It’s hard to take a lawyer with the email [email protected] seriously, but you would be surprised at what I’ve seen!

5. Enhanced Security:

Microsoft listened to users when creating the Professional tier of their 365 products. Knowing that lawyers deal with some of the most confidential data amongst all industries, you have additional protections not offered in the Basic package, including phishing and ransomware protection and encryption to keep your data from accidentally being shared.

GlobalMac IT recommends all those in the legal space to use Office 365 Business Premium for their email and productivity needs.

And if you are looking for more than just email and need a trusted managed service provider for your firm, schedule a free discovery call with one of our Technology Solutions Advisors to see how we can help.